Investing in the right technology can help your law firm to be more productive and competitive. Our last article reviewed the most common features found in today’s legal practice management software (LPMS). This article will stress the advantages of using software that is cloud-based.
While cloud-based practice management applications have been around for over a decade, many law firms still rely on clunky, premise-based software. We believe cloud technology can give small and mid-sized firms the needed momentum to excel past their counterparts and even some larger firms. The right cloud-based applications can increase your firm’s productivity, flexibility and client focus and also help your firm save money.
Benefits of Cloud-Based Software
The infographic and further explanations below highlight the top 7 benefits of using cloud-based software and why law firms should embrace the cloud.
Download a pdf version of this infographic here.
MOBILITY & FLEXIBILITY
Cloud-based software offers lawyers the ability to access all client information from the office, home, court, or anywhere with an internet connection. Additionally, having cloud-based software makes the onboarding and training of employees much easier since training can be done remotely.
SECURITY & MAINTENANCE
Many law firms indicate a concern with security when it comes to using cloud technology. However, cloud-based software companies employ entire teams of experts to focus on the maintenance and on-going development of their services and security. Law firms usually cannot afford the needed IT staff to carry out these same stringent security measures and updates with a premise-based system.
Along with the robust security found in cloud-based applications, they also offer continuous and automatic updates. This means that data is protected from being lost or stolen. It also means that no one has to stop their work to wait for an update to be completed.
Clouding computing makes collaboration easy. Instead of emailing updated files back and forth to everyone involved with a case, cloud storage solutions allow files to be edited in real-time, giving everyone easy access to the most up-to-date file. Scheduling meetings, depositions and court dates is also easier to do with cloud-based software. WIth everyone on a team having real-time access to calendars and files, less time is spent on scheduling and searching for documents. This also means fewer missed deadlines.
Information is power. The more a firm knows about its performance, the more informed its decisions can be. With the right cloud based solution, custom dashboards can help firms to visualize key performance indicators such as revenue, profitability, and performance. This data can help a firm to recognize and address potential issues before it’s too late.
Automating repetitive administrative tasks such as document management, scheduling, time tracking and legal document creation gives lawyers and staff members more time to focus on bigger client-related initiatives.
Giving lawyers the ability to address their clients' questions and issues from anywhere at anytime, cloud-based technology makes the client experience an even better one. Additionally, the enhanced collaboration and automation benefits offered by cloud technology provide clients with a more productive and informed legal team.
Cloud-based technology saves money. Law firms see immediate savings without the expenses of costly servers and the needed IT-support and real estate to maintain. In the long-term, a law firm’s savings grow as cloud technology facilitates a more productive and collaborative team.
In our next post - the final post in our 3-part series focused on using the right practice management software - we will discuss HOW to implement the best system for your firm.